2018 State Conference - Vendor & Sponsor Information & Registration

    ABOUT THE CONFERENCE:
    Welcome! We invite you to be an integral part our upcoming Structural Engineers Association of North Carolina 2018 State Conference as a vendor and/or sponsor. The conference is an annual event that draws structural engineers from across the state of North Carolina. Each year, the conference location alternates between our five regional chapter cities: Asheville, Charlotte, Greensboro, Raleigh and Wilmington. This year, the two-day conference will be held at the  Marriott
    Raleigh City Center, located in downtown Raleigh, on October 11 and 12, 2018.

    Over these two days, thirteen speakers from around the country will present on a variety of topics in relation to the structural engineering field. Talks will be divided into dual break-out sessions: three on Thursday, one keynote speaker Thursday evening, and three on Friday. The high quality presentations generally attract 90-110 attendees from all over North Carolina. Registered vendors are welcome to attend the conference and receive professional development hours, if neeeded, for their engineering licensure.

    ATTENTION Registered Attendees and Vendors!! Slots are still available for the NCSU Constructed Facilities Lab tours at 8am (17 spots) and 9am (13 spots) on Thursday, October 11. Click here to register.

    SPONSORSHIP OPTIONS (does not include booth cost, see BOOTH AND ATTENDEE COSTS below):
    We have three levels of sponsorship and other miscellaneous sponsorships available. You may sponsor the conference even if you do not have a booth as a vendor.

    Silver Level Sponsor - $350 - Entitles your company to:

    1) Full page advertisement in the conference program given to all attendees.
    2) If you are a vendor, Silver Level sponsorship gives you third priority, after Gold and Platinum Level sponsors, in assignment of booth location, based on the best available location from the booth choices you select.

    Gold Level Sponsor - $600 - Entitles your company to:

    1) Full page advertisement in the conference program given to all attendees.
    2) Your company logo will be included in all advertising for the conference.
    3) Registration for one attendee for the two-day conference. If you are a vendor, this means you may have two total booth representatives. When adding this item to your order, enter your 2nd booth attendee's name and information.
    4) If you are a vendor, Gold Level sponsorship gives you second priority, after Platinum Level sponsors in assignment of booth location, based on the best available location from the booth choices you select.

    Platinum Level Sponsor - $1,150 - Entitles your company to:

    1) Keep your name in front of the Structural Engineers of NC for the entire year! Your logo, with an embedded link to your website, will remain on the SEA of NC homepage and all emails/newsletters sent from the SEA of NC State Board from the time you register as a Platinum Level Sponsor until Vendor registration opens up next year. Please note, this could be slightly less/more than 12 months depending when we are able to open up vendor registration next year.
    2) Full page advertisement in the conference program given to all attendees.
    3) Your company logo will be included in all advertising for the conference.
    4) Registration for one attendee for the two-day conference. If you are a vendor, this means you may have two total booth representatives. When adding this item to your order, enter your 2nd booth attendee's name and information.
    5) If you are a vendor, Platinum Level sponsorship gives you top priority in assignment of booth location, based on the best available location from the booth choices you select.

    Keynote Dinner Sponsor (4 slots) - $1,000 ea.

    • Help fund Thursday night's Keynote dinner and have your logo placed on a sign near the entrance to the dining room. You have the option to purchase only one or up to four dinner sponsorship slots.

    Friday Lunch Sponsor (4 slots) - $500 ea.

    • Help fund Friday's lunch and have your logo placed on a sign near the entrance to the dining room. You have the option to purchase only one or up to four lunch sponsorship slots.

    Refreshment Break Sponsor (16 slots) - $250 ea.

    • Help fund refreshement breaks throughout Thursday and Friday and have your logo placed on a sign near one of the food tables. You have the option to purchase only one or up to sixteen refreshment break sponsorship slots. We will feature up to four vendors per each of the four breaks.

    Name Badge Lanyard Sponsor (1 slot) - $250 NO LONGER AVAILABLE as of 2018-05-22

    • Take the opportunity to get your company's name out there! Pay a small fee of $250 to be the one and only with your name on attendees name badge lanyards. This is a first come, first serve item. You are responsible for purchasing and furnishing at least 150-200 lanyards with your company logo for attendees to hang their name tags around their necks.

    Tote Bag Sponsor (1 slot) - $250 NO LONGER AVAILABLE as of 2018-05-23

    • Take the opportunity to get your company's name out there! Pay a small fee of $250 to be the one and only with your name on attendees cloth tote bags to collect conference literature and swag. This is a first come, first serve item. You are responsible for purchasing and furnishing at least 150-200 cloth tote bags with your company logo to hand out to attendees.

    To purchase, Continue to this catalog   **IMPORTANT - If you are paying with a credit card through our PayPal site, please click the link to return to the SEA of NC website upon completion of your PayPal transaction.**

    VENDOR INFORMATION:
    We make a concerted effort to maximize the exposure of our vendors to our attendees:

    1) Each booth provides an approximate 5 ft x 7 ft space with a 2.5 ft x 6 ft table with a floor length linen, two chairs and a trash can. Vendors may reserve up to two booths. Power and internet are not included with the booth. It is your responsibility to fill out and return the Vendor/Exhibitor Order Form - Credit Card Authorization Letter to Marriott, prior to September 1, 2018.
    2) The location of food and restrooms in relation to the presentation rooms and vendor booths ensures maximum attendee exposure.
    3) Numerous breaks with refreshments are provided throughout the two-day event.
    4) Your logo will be included in the conference program provided to all attendees.
    5) All vendors are welcome and encouraged to attend the Thursday night dinner and lunch on Friday afternoon. INCLUDED IN PRICE OF BOOTH.
    6) A "Best Vendor Booth" contest will be held, allowing attendees to have the opportunity to vote on their favorite booth. Votes will be tallied before lunch on Friday, and the winning vendor will have the privelege to speak for up to 20 minutes during the lunch regarding their products.
    7) Conference attendees will be entered in a gift card drawing when they visit all booths and receive a vendor signature from each, increasing the chances for attendees to visit your booth.

    BOOTH & ATTENDEE COSTS:

    Vendor Booth - $1,000 (41 total spots available) - Includes one table, two chairs and registration for one attendee/booth representative.

    Additional Booth - $600 - You may reserve a second booth in addition to your first, for a maximum of two. Includes additional table, two chairs and registration for one attendee/booth representative.

    Additional Attendee - $150 per person

    To purchase, Continue to this catalog   **IMPORTANT - If you are paying with a credit card through our PayPal site, please click the link to return to the SEA of NC website upon completion of your PayPal transaction.**

    All vendors must register prior to September 30, 2018. During the registration process, you will be asked to provide your top three preferred booth locations. Based on your indicated preferences, we will assign booths on a first come, first serve basis. See below for the anticipated booth layout. Conference presentations will be held in the State Ballrooms C & D.


     

    ANTICIPATED SCHEDULE:

    ACCOMMODATIONS:

    August 7, 2018:
    Due to the high occupancy of the Marriott Raleigh City Center and a limited number of sleeping rooms on Wednesday, October 10, we are asking those that need hotel accommodations for Wednesday, October 10th  or for both Wednesday, October 10 and Thursday, October 11to please contact Debora Steenson @ 919.418.1325 or by emailing director@seaofnc.org.  If leaving a message, please give exact dates you are requesting.

    If you need accommodations for only Thursday, October 11th you may call the hotel directly at the telephone # listed below:

    Marriott Raleigh City Center - Direct Link Booking Check availability by entering dates of stay and enter Group Code below

    Group Name: Structural Engineers Association of North Carolina
    Group Code: M-A1E35MM
    Cut-Off Date for Group Rate: Wednesday, September 12, 2018 @ Midnight
    Booking Number: 888-236-2427 (24/7)