2017 State Conference - Vendor & Sponsor Information & Registration

ABOUT THE CONFERENCE:
Welcome! We invite you to be an integral part our upcoming Structural Engineers Association of North Carolina 2017 State Conference as a vendor and/or sponsor. The conference is an annual event that draws structural engineers from across the state of North Carolina. Each year, the conference location alternates between our five regional chapter cities: Asheville, Charlotte, Greensboro, Raleigh and Wilmington. This year, the two-day conference will be held at the newly renovated Crowne Plaza Resort, located near downtown Asheville and the French Broad River, on October 26 and 27, 2017.

Over these two days, seven speakers from around the country will present on a variety of topics in relation to the structural engineering field. The high quality presentations generally attract 80-100 attendees from all over North Carolina. Registered vendors are welcome to attend the conference and receive professional development hours, if neeeded, for their engineering licensure.

October 18, 2017 Update (VENDOR BOOTHS):
Vendor Booth Registriation is officially closed as of Friday, September 30.

SPONSORSHIP OPTIONS:
We have two levels of sponsorship available. You may sponsor the conference even if you do not have a booth as a vendor. Please note: We appreciate any sponsorship you would like to offer, but at this point we will not be able to include an advertisement in the conference program. We will mention you during the conference to recognize your support.

Silver Level Sponsor - $300 - Entitles your company to:

1) Full page advertisement in the conference program given to all attendees.
2) If you are a vendor, Silver Level sponsorship gives you second priority, after Gold Level sponsors, in assignment of booth location.

Gold Level Sponsor - $550 - Entitles your company to:

1) Full page advertisement in the conference program given to all attendees.
2) Your company logo will be included in all advertising for the conference.
3) Registration for one attendee for the two-day conference.
4) If you are a vendor, Gold Level sponsorship gives you top priority in assignment of booth location, based on the best available location from the booth choices you select.

To purchase, Continue to this catalog

VENDOR INFORMATION:
We make a concerted effort to maximize the exposure of our vendors to our attendees:

1) Each booth provides an approximate 5 ft x 7 ft space with a 2.5 ft x 6 ft table with skirt and two chairs. Vendors may reserve up to two booths. Power is not included with the booth. It is an additional, one time $35 fee. If you want power, please contact Ms. Edie Weichert, Crowne Plaza Meetings Manager, at E: eweichert@ashevillecp.com T: 828-285-2665
2) The location of food and restrooms in relation to the presentation rooms and vendor booths ensures maximum attendee exposure.
3) Numerous breaks with refreshments are provided throughout the two-day event.
4) Your logo will be included in the conference program provided to all attendees.
5) All vendors are welcome and encouraged to attend the Thursday night dinner and lunch on Friday afternoon.
6) A "Best Vendor Booth" contest will be held, allowing attendees to have the opportunity to vote on their favorite booth. Votes will be tallied before lunch on Friday, and the winning vendor will have the privelege to speak for up to 20 minutes during the lunch regarding their products.
7) Conference attendees will be entered in a gift card drawing when they visit all booths and receive a vendor signature from each, increasing the chances for attendees to visit your booth.

BOOTH & ATTENDEE COSTS:

Additional Attendee - $100 per person

To purchase, Continue to this catalog

SOLD OUT - Vendor Booth - $950 (33 total spots available) - Includes one table, two chairs and registration for one attendee/booth representative.

SOLD OUT - Additional Booth - $600 - You may reserve a second booth in addition to your first, for a maximum of two. Includes additional table, two chairs and registration for one attendee/booth representative.

All vendors must register prior to September 30, 2017. During the registration process, you will be asked to provide your top three preferred booth locations. Based on your indicated preferences, we will assign booths on a first come, first serve basis. See below for the anticipated booth layout. Conference presentations will be held in the Pilot and Pisgah ballrooms, which are on the opposite side of the vendor space from the food and restrooms, maximizing your time with attendees.

 

ANTICIPATED SCHEDULE:

 

ACCOMMODATIONS:

September 26, 2017 Update: 
Our reduced rate block at the Crowne Plaza is filled and has closed as of Monday 9/25. It is our understanding that the current available rates are as follows: Wed/Thur $169 (2Q), $189 (K) and Fri/Sat $289 (2Q), $309 (K).

Crowne Plaza Resort - Booking Check availability by entering dates of stay and enter Group Code below

Group Name: Structural Engineers of NC
Group Code: SGC
Cut-Off Date for Group Rate: Monday, September 25, 2017 @ Midnight
Booking Number: 844-330-0296 (24/7)
Direct Booking Link for Wednesday and Thursday night only